Minutes 23 July 2019

Meeting of Parracombe Parish Council held on Tuesday 23 July 2019 at 7.30pm in the Village Hall.
Councillors present: Cllrs. Holtom (chairman),
Mrs S. Bastock, Mr S Cheetham, K Mr Green and Mrs D Harding
Clerk: Mr D Hatherley.
Also in attendance: one member of the public and the Clerk

Minutes.
Welcome and Introduction by the Chairman
Introduction and welcome by the Chairman
The Chairman welcomed and introduced the new Clerk, David Hatherley, to the Parish.
01/07/19Open Public Participation Session
Nil
02/07/19Policing
Closed Council session
03/07/19Apologies were received from Cllrs. Austin and Fawcett
04/07/19Declaration of Member’s Interests
Whilst one Member declared an Interest in the Village Hall project it was not deemed that it fitted into, ‘financial’, ‘family’ or ‘business’ criteria.
05/07/19Minutes of the previous meeting
The Minutes of the June meeting were signed as a correct record.
06/07/19Matters arising
The Chairman reported that he had attended the planning meeting concerning item 1 & 2 on planning applications below A Member asked if the County Council had been approached as to erecting dog fouling notices on the playing field. The Clerk was asked to check
07/07/19Planning Matters
/162/43/19/005LB (Listed building)
Birch Cottage, Martinhoe, Parracombe, Barnstaple, Devon
Listed Building Consent for the conversion of first floor attached Shippon to form ancillary accommodation plus remedial works and alterations to dwelling.
It was noted that provision had been given to bats and birds and therefore the Council supported the application
/262/43/19/004
Birch Cottage, Martinhoe, Parracombe, Barnstaple, Devon
Proposed conversion of first floor of attached Shippon to form ancillary accommodation plus remedial works and alterations to dwelling.
It was noted that provision had been given to bats and birds and therefore the Council supported the application
/362/50/19/009
Sunnyside Farm, Parracombe, Devon
Lawful Development Certificate for the existing use of Sunnyside Farm as two independent properties.
The Council had no objections concerning this Certificate and therefore the Council supported the application
/462/43/19/003
Springside, The Bay Apartments, Woody Bay, Parracombe, Barnstaple, Devon
Lawful Development Certificate for the existing use of apartment as a residential dwelling.
The Council had no objections concerning this Certificate and therefore the Council supported the application
/5Section 119, Highways Act 1980:
Proposed diversion of public footpath12 (part) – Parish of Trentinhoe
The Council were in favour of this diversion
/6Section 119, Highways Act 1980:
Proposed diversion of public bridleway 1 (part) – Parish of Martinhoe
The Council were in favour of this diversion
/7Section 119, Highways Act 1980:
Proposed creation order: Parish of Martinhoe
The Council were in favour of this creation order
/8Other planning matters
The Chairman reported that the affordable housing application was progressing
The Chairman also reported that following a site meeting an application by Mr And Mrs Swannick for their site at Bodley Lane was expected shortly.
08/07/19Village Hall lease from PPC to PCT
Matter of lease from PPC to PCT is in solicitor’s hands.
09/07/19PCT Update (affordable Housing)
It was noted that the PCT (Parracombe Community Trust) would be meeting tomorrow evening (24th July 2019)
10/07/19Finance:
/1Payments due
Additional payments made since the last notification of the agenda: Nil.
The following cheques were signed
Mr D Austin Postage stamps £14.65
South West Water For services to Toilet £38.73
/2To agree accounts for June 2019
The Clerk reported that he had only received the accounts the previous day and hoped by the next meeting he will have a full insight into the present financial situation and a full report will be given
/3The bank reconciliation:
Not completed
The Chairman reported that Councillor Austin had completed the external audit and the Chairman signed them off during the meeting and that they would be posted off tomorrow
11/07/19Bodley Lane – Large vehicles
The Chairman reported that large HGVs had been using Bodley Lane and that was not designed for that type of vehicle use. It was noted that damage to property had been made and asked if the Council could put up ‘No HGV signs’
12/07/19Councillor Vacancy
The Chairman announce that he had received written notification that Councillor Fawcett was to move out of the area. The Clerk was asked to put in motion the procedure to obtain a new Councillor
13/07/19P.R.O.W. Updates in neighbouring parishes
The Chairman reported that the Public Right Of Way between Lower Cowley and Kentisbury. Footpath, number 12 & 13, was in need of support and the Council gave their full backing to this project
14/07/19Quotation for grass cutting
The Chairman had received one quotation for the grass cutting of the village recreational area, which included the small children’s playground as well as the larger playing field, of £160 per cut. It was agreed to accept the quotation from Cut Above but limit the number of cuts remaining this season to four and that a further tendering exerciser would take place next year.
15/07/19Agenda items for next meeting
To revise the Standing Orders – Action Clerk to distribute a copy to all Members before the next meeting
Roles and Responsibilities – Action Chairman to form a list of responsibility headings before the next meeting
Wooden panels surrounding part of the tennis court – It had been noted that the panels surrounding part of the tennis court had been moved but were also in a poor state of repair. It was agreed to obtain a costing for new panels before the next meeting – Action Chairman
Decoration of the village hall door and notice boards
16/07/19To confirm the date for the next meeting
Tuesday 3rd September 2019 at 7.30pm

A member informed the Members that £1287 had been made the previous Sunday from The Open Garden Day. They were congratulated on this magnificent sum and were told that all money raised would be going to the Village Hall funds.

The meeting finished at 20.26

David Hatherley
(Clerk to Parracombe Parish Council)

Parracombe Admin

Administrator for Parracombe community web site.

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