Agenda 3 September 2019

I hereby give you notice of a meeting of the above-named Parish Council to be held on Tuesday 3 September 2019 at 7.30pm in the Village Hall.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out here-under: Members of the public are more than welcome to attend

01/09/19Welcome and Introduction by the Chairman
02/09/19Open Public Participation Session

In accordance with our Standing Orders the public are reminded that each member of the public is entitled to speak once only on a subject and shall not speak for more than 5 minutes, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate. This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  Time for this session is limited to TEN minutes or at the discretion of the Chairman.

Closed Council session
03/09/19To receive apologies for absence
04/09/19Declaration of Member’s Interests
Members must declare personal and prejudicial interests in items on the agenda at the start of the meeting and whenever the interests become apparent.
05/09/19To sign and approve the Minutes of the meetings held on 20th August 2019 (6)
06/09/19Matters arising (that are not individual items listed on this agenda)
07/09/19Planning Matters (1)
/106/09/19 Erection of dog fouling notices on the playing field – Clerk
/212/07/19 Bodley Lane – Large vehicles – Clerk
/315/07/19 / 05/08/19 Quotation for grass cutting – Chairman
/416/07/19 Wooden panels surrounding part of the tennis cour – Chairman
/5Other matters 20 August 2019
/6Other matters
07/09/19Planning matters: (1)
New planning applications: (0)
Planning applications resolved: (1)
62/50/19/009 – Sunnyside Farm, Parracombe. – Lawful Development Certificate for the existing use of Sunnyside Farm as two independent properties – Decision made – Approved

Other Planning matters:

08/09/19Finance (3)
/1Payments Due
The following cheques to be approved for payment.
(These, together with the cheque stubs and invoices, can be signed at the end of the meeting)
D J Hatherley – A4 hard folders and Printer ink £43.93
EDF Energy – Playing field £26.69
D J Hatherley – Clerk Salary for July (12 hours) £119.52
A Cut Above – Mowing of Playing Field £160.00
/2To agree accounts for July and August
/3The bank reconciliation:
The Chairman will check and then sign the bank reconciliation for the previous two months
09/09/19Councillor Vacancy – Chairman / Clerk
10/10/19To revise standing orders – Chairman
11/10/19Roles and Responsibilities

  1. PROWS: Footpaths & Bridleways
  2. Highways: Signage/Drains/potholes and surfaces
  3. Trees and Playing field equipment
  4. Emergency Planning and Snow warden
  5. Liaison with school and Church
  6. Website and publicity, communications
  7. Liaison with PCT
  8. Planning noting applications, contact for affected parties and applicants & LPA etc.
  9. Finance
  10. Human resources
12/10/19Decoration of the village hall door and notice boards
13/10/19Notification of correspondence/emails
14/10/19North Devon Parish Forum – Thursday 19th September 2019 – Clerk
15/10/19Storage of Council documents – Clerk
16/10/19Names, address and contact details for website – Cllr. Austin
17/10/19Items for the next meeting
17/10/19To confirm the date of the next meeting

David Hatherley
(Clerk to Parracombe Parish Council – Monday 23rd September 2019)

Leave a Reply

%d bloggers like this: