Agenda 4 May 2021

I hereby give you notice of the Annual General Meeting of the above-named Parish Council to be held on
Tuesday 4th May 2021 at 7.30pm

This is a virtual meeting using Zoom platform. The link to the meeting is:
Meeting ID: 896 8601 7011
Passcode: 286278

Members of the public are more than welcome to attend.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out hereunder:

01/05/21 Welcome by the Clerk of Parracombe Parish Council and Introduction

Closed Council session

02/05/21 To elect the Chairman of the Council and to receive the Chairman’s Declaration of Acceptance of Office. – Clerk

03/05/21 Election of Vice-Chairman

04/05/21 Posts of Responsibility

/1 PROWS: Footpaths & Bridleways:

/2 Highways: Signage/Drains/potholes and surfaces:

/3 Trees and Playing field equipment:

/4 Emergency Planning and Snow warden:

/5 Liaison with school and Church:

/6 Website and publicity, communications:

/7 Liaison with PCT:

/8 Planning noting applications contact for affected parties and applicants & LPA

/9 Finance:

/10 Human resources:

05/05/21 Declarations of Member’s Interests

Members must declare personal and prejudicial interests in items on the agenda at the start of the meeting and whenever the interests become apparent.

06/05/21 Standing Orders with The Code of Conduct: To review, approve and adopt.

07/05/21 Financial Regulations: To review, approve and adopt.

08/05/21 Assets Register: To review, approve and adopt.

09/05/21 Risk and Assessment forms: To review.

10/05/21 To approve and to sign the Minutes of the meetings held on 6th April 2021.

11/05/21 Matters arising(that are not individual items listed on this agenda)

12/05/21 Planning applications

Planning applications – new (4)

/1 62/50/21/005

Location: The Ark, Road From Parracombe Lane Head To Rowley Cross, Parracombe, EX31 4RG

Proposal: Proposed siting of shepherd hut for holiday accommodation and construction of toilet block.

/2 62/50/21/006


Proposal: Proposed replacement agricultural building to be used for the rearing of calves.

/3 WTCA 21/07


Proposal: Works to Trees in Conservation Area: removal of seven trees: 1,2,5: Horse Chestnut suffering heavily from bleeding canker and beginning to collapse (fell to ground level); 3: group of three ash with ash dieback (fell to ground level); 4: Sycamore/Beech with heavy structural decay (fell to ground level); applicants will replace all trees with appropriate species.


/4 WTCA 21/08


Proposal: Works to Trees in Conservation Area: Removal of two cypress trees (A,B) from south boundary; removal of one cypress tree (C) in middle of lawn; pruning and lateral reduction of Monkey Puzzle tree (D); removal of Noble fir from boundary

Planning applications – pending (2)

/5 62/50/19/013

Rowley Moor Farm, Parracombe, Devon

Proposed conversion of stables to one Local Needs Affordable dwelling. – Under consideration by Officers

/6 62/50/20/004

Location: Land in Field to the North of the A39 West of Holwell Wood, and Land on Access track to Rowley Barton. Proposal: Proposed reinstatement of railway line, creation of cutting and embankment previously removed together with new railway bridge. (amendment to approved application ref 62/50/16/001) – Under consideration by Officers.

/7 Other planning matters


13/05/21 Finance:

/1 Additional payments made since the last notification of the Agenda: – Appendix A

A Cut Above Grass cutting £ 170.00

Slee Blackwell, Solicitors Professional charges (Pavilion) £ 1098.00

DALC Membership £ 70.00

DJ Hatherley Mileage £ 5.68

DJ Hatherley Clerk’s salary for February & March 2021 £ 245.76

DJ Hatherley Stationery £ 27.90

Mrs J Bennett EOY Internal audit £ 30.00

Slee Blackwell, Solicitors Professional services £ 450.00

A Cut Above Grass cutting £ 170.00

/2 End of year accounts. To be signed off by the Chairman. – Appendix B

/3 Chairman to sign the Bank reconciliation for the past financial year.

/4 Annual Governance & Accountability Return 2020/21 – Appendix C

14/05/21 Casual vacancy for Parish Councillor


15/05/21 Parracombe Community Trust – Chairman/Cllr. Austin

/1 Progress on the village shop and present car parking situation

/2 Affordable housing project

/3 Village Hall

16/05/21 Phone kiosks. Present situation and future

17/05/21 VE Day 8th May 2021 – Clerk

18/05/21 To confirm the date of the next meeting.

19/05/21 Items for the next agenda

D.J. Hatherley

(Clerk to Parracombe Parish Council – 27th April 2021)

Leave a Reply

%d bloggers like this: