Agenda 5 November 2019

I hereby give you notice of a meeting of Parracombe Parish Council to be held on Tuesday 5 November 2019 at 7.30pm in the Village Hall.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out here-under: Members of the public are more than welcome to attend

01/11/19Welcome and Introduction by the Chairman
02/11/19Open Public Participation Session

In accordance with our Standing Orders the public are reminded that each member of the public is entitled to speak once only on a subject and shall not speak for more than 5 minutes, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate. This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  Time for this session is limited to TEN minutes or at the discretion of the Chairman.

Closed Council session
03/11/19To receive apologies for absence
04/11/19Declaration of Member’s Interests
Members must declare personal and prejudicial interests in items on the agenda at the start of the meeting and whenever the interests become apparent.
05/11/19To sign and approve the Minutes of the meetings held on 3rd September and 1st October 2019
06/11/19Matters arising (that are not individual items listed on this agenda)
07/11/19Planning Matters (7)
New Planning applications: (2)
/162/50/19/012 Full application
Application to modify Section 106 Agreement under application 62/50/93/003 to change the agricultural/forestry worker restriction to rural worker occupancy restriction.
Heale Farm, Parracombe, Barnstaple, Devon
Proposed change of use of garage, workshop and store to three-bedroom holiday cottage unit. As per amended plans and additional information. As per Additional Information.
Heddon Valley Mill, Parracombe, Nr Barnstaple, Devon
Planning applications pending or resolved: (4)
Rowley Moor Farm, Parracombe, Devon
Proposed conversion of stables to one Local Needs Affordable dwelling. Not yet decided
/2WTCA 19/12
Middle Bodley Farm, Parracombe, Barnstaple, Devon
Remove Ash tree displaying possible early signs fo Ash Die-Back. Not yet decided
/3GDO 19/11
Killington Farm, Parracombe, Devon
Proposed erection of Telecomms Mast and associated kit at Killington Farm for emergency services (Grid Ref E266219 N145995). As per additional information. Not yet decided
/4WTCA 19/10
St Petrock’s Church, Church Lane, Parracombe, Devon
Works to trees in Conservation Area: to fell 1 no. Ash tree at St Petrock’s Church showing early signs of ash die-back Approved
Other Planning Matters: (1)
/1Lynton & Barnstaple Railway
To collect the Council’s views on the line extension and to gather attendance numbers for the Open Days, Thursday 7th and Friday 8th November, at Woody Bay station, between 2pm and 6.30pm
/1Payments Due
The following cheques to be approved for payment.
(These, together with the cheque stubs and invoices, can be signed at the end of the meeting)
Additional payments made since the last notification of the Agenda:
A cut Above Grass cutting of Playing Field £160.00
The following payments are due:
D J Hatherley Postage Stamps £8.40
D J Hatherley Clerk Salary for August & Sept. (12 hours per month) £239.04
Karen Farrington S. Petrock catering – 20th September £44.00
Parracombe Village Hall S. Petrock talk – 20th September £36.00
/2To agree accounts for November
/3The bank reconciliation:
The Chairman will check and then sign the bank reconciliation for 31st October 2019
09/11/19To adopt and sign the Standing Orders – Chairman
10/11/19Awarding of grass cutting contract – Chairman/Clerk
11/11/19Roles and Responsibilities – Report if warranted

  1. PROWS: Footpaths & Bridleways: – Cllrs. Cheetham & Bloore
  2. Highways: Signage/Drains/potholes and surfaces: – Cllr. Green
  3. Trees and Playing field equipment: – Cllr. Holtom
  4. Emergency Planning and Snow warden: – Cllrs. Green & Harding
  5. Liaison with school and Church: – Cllr. Harding
  6. Website and publicity, communications: – Cllr. Austin
  7. Liaison with PCT: – Cllrs. Austin & Holtom
  8. Planning noting applications, contact for affected parties and applicants & LPA etc: – Cllr. Bastock
  9. Finance: – Cllr. Austin
  10. Human resources: – Cllr. Bastock
12/11/19To review the probationary period of the Clerk (13 weeks min)
The Clerk will leave the room for this agenda item
13/11/19Storage of Council documents – Cllr Bloore
14/11/19Community Governance Review – Chairman
15/11/19Fire Station issues – Dt. Cllr. Patrinos
16/11/19Feedback from the Highways exhibition attended on 7 Oct. – Cllr. Bastock
17/11/19Items for the next meeting
Financial Regulations
17/11/19To confirm the date of the next meeting – Tuesday 7th January 2020

David Hatherley
(Clerk to Parracombe Parish Council – Monday 29 October 2019)

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