Agenda 7 January 2020
I hereby give you notice of a meeting of the above-named Parish Council to be held on Tuesday 7 January 2020 at 7.30pm in the Village Hall.
All members of the Council are hereby summoned to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out here-under: Members of the public are more than welcome to attend
Agenda.
| 01/01/20 | Welcome and Introduction by the Chairman |
| 02/01/20 | Open Public Participation Session In accordance with our Standing Orders the public are reminded that each member of the public is entitled to speak once only on a subject and shall not speak for more than 5 minutes, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate. This provides an opportunity for members of the public to raise questions about and comment on items on the agenda. Time for this session is limited to TEN minutes or at the discretion of the Chairman. |
| Closed Council session | |
| 03/01/20 | To receive apologies for absence |
| 04/01/20 | Declaration of Member’s Interests Members must declare personal and prejudicial interests in items on the agenda at the start of the meeting and whenever the interests become apparent. |
| 05/01/20 | To sign and approve the Minutes of the meetings held on 5th November 2019 & 3rd December 2019 |
| 06/01/20 | Matters arising (that are not individual items listed on this agenda) |
| /1 | 5th November |
| /2 | 3rd December |
| 07/01/20 | Police Report PCSO Grace |
| 08/01/20 | County Council Report County Councillor A Davis |
| 09/01/20 | District Council Report District Councillor J Patrinos |
| 10/01/20 | Feasibility study into a possible merger with Trentishoe Parish Council |
| 11/01/20 | Planning matters (8) |
| New Planning applications: (1) | |
| /1 | 62/50/20/001 LADYSWELL FARM, PARRACOMBE, BARNSTAPLE, EX31 4RL Proposed change of use of field from agricultural to residential together with installation of 6ft deer fence on a 60 x 20 area for off lead dog area. |
| Planning applications pending or resolved: (7) | |
| /2 | 62/50/19/014 (Householder), Valley View, Church Lane, Parracombe, Devon Proposed replacement garden room. Resubmission of withdrawn application 62/50/19/004 Approved with Conditions |
| /3 | 62/50/19/015 (Full application), Coronation Playing Fields, Parracombe, Devon Proposed extension to Pavilion/Cafe to form Community Shop. Not yet decided |
| /4 | 62/50/19/012 Full application, Heale Farm, Parracombe, Barnstaple, Devon Application to modify Section 106 Agreement under application 62/50/93/003 to change the agricultural/forestry worker restriction to rural worker occupancy restriction. Withdrawn |
| /5 | 62/50/19/011 ADDITIONAL PLANS AND/OR INFORMATION Heddon Valley Mill, Parracombe, Nr. Devon Proposed change of use of garage, workshop and store to three-bedroom holiday cottage unit. As per amended plans and additional information. Approved with Conditions |
| /6 | 70718 Application to correct errors in consent 66617 & 65/50/16/001 (Exmoor National Park) Reinstatement of railway line – creation of bridge and cutting previously removed at Old Station House Inn, Kentisbury, Barnstaple, Devon, EX31 4NW Not yet decided |
| /7 | 62/50/19/013 Rowley Moor Farm, Parracombe, Devon Proposed conversion of stables to one Local Needs Affordable dwelling. Not yet decided |
| /8 | WTCA 19/12 Middle Bodley Farm, Parracombe, Barnstaple, Devon Remove Ash tree displaying possible early signs for Ash Die-Back. Approved |
| 12/01/20 | Finance: (4) |
| /1 | Payments Due The following cheques to be approved for payment. (These, together with the cheque stubs and invoices, can be signed at the end of the meeting) Additional payments made since the last notification of the Agenda: Mr. D. Austin Website maintenance £95.00 Royal British Legion Donation £75.00 Mr. K. Green Paint £15.95 Woodentops Tree Care Tree care and safety checks £ 450.00 South West Water Pavilion £319.16 Mrs S. Winn, Cleaning £225.00 The following payments are due: DJ Hatherley, Postage Stamps £ 8.40 DJ Hatherley, Clerk Salary for October & November £ 239.04 PKF Littlejohn LLP, External audit fee £ 360.00 |
| /2 | To agree accounts for December 2019 Appendix A |
| /3 | The bank reconciliation: The Chairman will check and then sign the bank reconciliation for 31st December 2019 |
| 13/01/20 | Financial Regulations Cllr. Austin & Clerk |
| 14/01/20 | Report from ENPA meeting (Exmoor National Park Authority) Chairman |
| 15/01/20 | Roles and Responsibilities – Reports if warranted PROWS: Footpaths & Bridleways: – Cllrs. Cheetham & Bloore Highways: Signage/Drains/potholes and surfaces: – Cllr. Green Trees and Playing field equipment: – Cllr. Holtom Emergency Planning and Snow warden: – Cllrs. Green & Harding Liaison with school and Church: – Cllr. Harding Website and publicity, communications: – Cllr. Austin Liaison with PCT: – Cllrs. Austin & Holtom Planning noting applications contact for affected parties and applicants & LPA etc: – Cllr. Bastock Finance: – Cllr. Austin Human resources: – Cllr. Bastock |
| 16/01/20 | Storage of Council documents Cllr Bloore |
| 17/01/20 | Update on Shop/Toilets/Cleaning appointment Cllr. D Austin & Cllr. D Harding |
| 18/01/20 | Feedback from the Highways exhibition attended on 7th October 2019 Cllr. Bastock |
| 19/01/20 | Village Hall hedge management |
| 20/01/20 | Possible tree planting Cllr. D Harding |
| 21/01/20 | Items for the next meeting |
| 22/01/20 | To confirm the date of the next meeting – Tuesday 3rd March 2020 |
David Hatherley
(Clerk to Parracombe Parish Council – Monday 1st January 2020)
