Agenda 7 January 2020

I hereby give you notice of a meeting of the above-named Parish Council to be held on Tuesday 7 January 2020 at 7.30pm in the Village Hall.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out here-under: Members of the public are more than welcome to attend

01/01/20Welcome and Introduction by the Chairman
02/01/20Open Public Participation Session
In accordance with our Standing Orders the public are reminded that each member of the public is entitled to speak once only on a subject and shall not speak for more than 5 minutes, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate. This provides an opportunity for members of the public to raise questions about and comment on items on the agenda.  Time for this session is limited to TEN minutes or at the discretion of the Chairman.
Closed Council session
03/01/20To receive apologies for absence
04/01/20Declaration of Member’s Interests
Members must declare personal and prejudicial interests in items on the agenda at the start of the meeting and whenever the interests become apparent.
05/01/20To sign and approve the Minutes of the meetings held on 5th November 2019 & 3rd December 2019
06/01/20Matters arising (that are not individual items listed on this agenda)
/15th November
/23rd December
07/01/20Police Report
PCSO Grace
08/01/20County Council Report
County Councillor A Davis
09/01/20District Council Report
District Councillor J Patrinos
10/01/20Feasibility study into a possible merger with Trentishoe Parish Council
11/01/20Planning matters (8)
New Planning applications: (1)
Proposed change of use of field from agricultural to residential together with installation of 6ft deer fence on a 60 x 20 area for off lead dog area.
Planning applications pending or resolved: (7)
/262/50/19/014 (Householder), Valley View, Church Lane, Parracombe, Devon
Proposed replacement garden room. Resubmission of withdrawn application 62/50/19/004
Approved with Conditions
 /362/50/19/015 (Full application), Coronation Playing Fields, Parracombe, Devon
Proposed extension to Pavilion/Cafe to form Community Shop.
Not yet decided
/462/50/19/012 Full application, Heale Farm, Parracombe, Barnstaple, Devon
Application to modify Section 106 Agreement under application 62/50/93/003 to change the agricultural/forestry worker restriction to rural worker occupancy restriction.
/562/50/19/011 ADDITIONAL PLANS AND/OR INFORMATION Heddon Valley Mill, Parracombe, Nr. Devon
Proposed change of use of garage, workshop and store to three-bedroom holiday cottage unit. As per amended plans and additional information.
Approved with Conditions
/670718 Application to correct errors in consent 66617 & 65/50/16/001 (Exmoor National Park) Reinstatement of railway line – creation of bridge and cutting previously removed at Old Station House Inn, Kentisbury, Barnstaple, Devon, EX31 4NW
Not yet decided
/762/50/19/013 Rowley Moor Farm, Parracombe, Devon
Proposed conversion of stables to one Local Needs Affordable dwelling.
Not yet decided
/8WTCA 19/12 Middle Bodley Farm, Parracombe, Barnstaple, Devon
Remove Ash tree displaying possible early signs for Ash Die-Back.
12/01/20Finance: (4)
/1Payments Due
The following cheques to be approved for payment.
(These, together with the cheque stubs and invoices, can be signed at the end of the meeting)
Additional payments made since the last notification of the Agenda:
Mr. D. Austin Website maintenance £95.00
Royal British Legion Donation £75.00
Mr. K. Green Paint £15.95
Woodentops Tree Care Tree care and safety checks £ 450.00
South West Water Pavilion £319.16
Mrs S. Winn, Cleaning £225.00
The following payments are due:
DJ Hatherley, Postage Stamps £ 8.40
DJ Hatherley, Clerk Salary for October & November £ 239.04
PKF Littlejohn LLP, External audit fee £ 360.00
/2To agree accounts for December 2019
Appendix A
/3The bank reconciliation:
The Chairman will check and then sign the bank reconciliation for 31st December 2019
13/01/20Financial Regulations
Cllr. Austin & Clerk
14/01/20Report from ENPA meeting (Exmoor National Park Authority) Chairman
15/01/20Roles and Responsibilities – Reports if warranted
PROWS: Footpaths & Bridleways: – Cllrs. Cheetham & Bloore
Highways: Signage/Drains/potholes and surfaces: – Cllr. Green
Trees and Playing field equipment: – Cllr. Holtom
Emergency Planning and Snow warden: – Cllrs. Green & Harding
Liaison with school and Church: – Cllr. Harding
Website and publicity, communications: – Cllr. Austin
Liaison with PCT: – Cllrs. Austin & Holtom
Planning noting applications contact for affected parties and applicants & LPA etc: – Cllr. Bastock
Finance: – Cllr. Austin
Human resources: – Cllr. Bastock
16/01/20Storage of Council documents
Cllr Bloore
17/01/20Update on Shop/Toilets/Cleaning appointment
Cllr. D Austin & Cllr. D Harding
18/01/20Feedback from the Highways exhibition attended on 7th October 2019
Cllr. Bastock
19/01/20Village Hall hedge management
20/01/20Possible tree planting
Cllr. D Harding
21/01/20Items for the next meeting
22/01/20To confirm the date of the next meeting – Tuesday 3rd March 2020

David Hatherley
(Clerk to Parracombe Parish Council – Monday 1st January 2020)

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