Agenda 7 September 2021

I hereby give you notice of a meeting of the above-named Parish Council to be held on Tuesday 7th September 2021 at 7.30pmin the Village Hall.

Members of the public are more than welcome to attend.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving the business to be transacted at the meeting as set out hereunder:


01/09/21 Welcome by the Chairman and Introduction

02/07/21 Open Public Participation Session

In accordance with our Standing Orders the public are reminded that each member of the public is entitled to speak once only on a subject and shall not speak for more than 5 minutes, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate. This provides an opportunity for members of the public to raise questions about and comment on items on the agenda. Time for this session is limited to TEN minutes or at the discretion of the Chairman.

03/09/21 Police Report – PSCO Grace

04/09/21 County Council Report – County Councillor A Davis

05/09/21 District Council Report – District Councillor J Patrinos

06/09/21 Exmoor National Park Authority update – Chairman

Closed Council session
07/09/21 To receive apologies for absence.

08/09/21 Declarations of Member’s Interests
Members must declare personal and prejudicial interests in items on the agenda at the start of the meeting and whenever the interests become apparent.

09/09/21 To approve and to sign the Minutes of the meeting held on 6th July 2021.

10/09/21 Matters arising (that are not individual items listed on this agenda)

11/09/21 Casual vacancy for Parish Councillor

/1 Updates?

12/09/21 Parracombe Community Trust – Chairman/Cllr. Austin

/1 Progress on the village shop

/2 Affordable housing project

/3 Village Hall

13/09/21 Planning applications (New 1)

/1 62/50/21/011


Proposal: Proposed replacement extension and alterations to dwelling, together with erection of single storey detached garage.

Planning applications – pending (2)

/2 62/50/19/013

Rowley Moor Farm, Parracombe, Devon

Proposed conversion of stables to one Local Needs Affordable dwelling. – Under consideration by Officers

/3 62/50/20/004

Location: Land in Field to the North of the A39 West of Holwell Wood, and Land on Access track to Rowley Barton. Proposal: Proposed reinstatement of railway line, creation of cutting and embankment previously removed together with new railway bridge. (Amendment to approved application ref 62/50/16/001) – Under consideration by Officers.

Other planning matters

14/09/21 Finance:

/1 Additional payments made since the last notification of the agenda: –

A cut Above Playing field grass cutting £ 170.00

A cut Above Playing field grass cutting £ 170.00

Heddon Valley Marketing Website maintenance £ 195.00

Southwest Ambulance Service Defibrillators £ 3600.00

A cut Above Playing field grass cutting £ 170.00

Payments yet to be made: –

D J Hatherley Postage Stamps £ 12.99

D J Hatherley Salary June & July £ 245.76

D J Hatherley Paint for BT kiosks £ 164.40

/2 Financial report from the Clerk – (See Appendix A)

/3 External audit update – Clerk

/4 A proposal to close the Saving and the Business accounts from Lloyds bank and to have one general account. – Cllr. Austin

/5 To update the Asset Register – (See Appendix B)

15/09/21 Roles and Responsibilities Reports if warranted.

/1 PROWS: Footpaths & Bridleways: – Cllrs. Cheetham & Bloore

/2 Highways: Signage/Drains/potholes and surfaces: – TBA

/3 Trees and Playing field equipment: – Cllr. Holtom

/4 Emergency Planning and Snow warden:

/5 Liaison with school and Church:

/6 Website and publicity, communications: – Cllr. Austin

/7 Liaison with PCT: – Cllr. Holtom

/8 Planning noting applications contact for affected parties and applicants & LPA – Cllr. Bastock

/9 Finance: – Cllr. Austin

/10 Human resources: – Cllr. Bastock

16/09/21 Defibrillators – Clerk

17/09/21 Correspondence – Clerk

18/09/21 Update on the two-telephone kiosks – Clerk

19/09/21 To confirm the date of the next meeting.

20/09/21 Items for the next agenda

D.J. Hatherley

(Clerk to Parracombe Parish Council – 31st August 2021)

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