Meeting Minutes 6 July 2021

A meeting of the above-named Parish Council held on Tuesday 6th July 2021 at 7.30pm in the village hall.

Present: – Cllr’s. S. Bastock, H Bloore, Cheetham, and Holtom (Chairman).
Also, in attendance, six members of the public together with the Clerk

01/07/21 Welcome by the Chairman and Introduction
The Chairman welcomed all to the first meeting in the village hall, the first for six months.

02/07/21 Open Public Participation Session

Four members of the public voiced strong objections to the proposed railway line cutting through much unspoilt natural countryside. Concern was raised about the carbon footprint being left and the unnecessary pollution that this project was going to create. It was pointed out that the ENPA had stated it would be carbon free, matching Central Government’s policy on this matter. Also, concern was brought to the Council’s attention that the financial workings from the LBR did not add up, and the figures they had produced were far from satisfactory.

03/07/21 Police Report

There was no police report.

04/07/21 County Council Report

There was no County Council report.

05/07/21 District Council Report
There was no District Council report.

06/07/21 Exmoor National Park Authority update
The Chairman reported that an initiative called ’Farming in Protected Landscape Scheme’ was looking to fund four types of projects under the headings of ‘Nature & Nature Recovery’, ‘Climate Change Mitigation’, ‘People engaging groups with protective landscapes’, ‘Place, Landscape. Beauty and Heritage’. The Chairman reported that Parish Councils fall within this scheme, but time would be of the essence. Cllr. Bastock asked if the Parish Council fields, to the north of the village, fall within this scheme. The Chairman replied that it most definitely would.

The Chairman reported from the project called ‘English Trees and Peat Action Plan’, that the ENPA were to plant 100 hectares of trees per year from now on.

Closed Council session
07/07/21 To receive apologies for absence.

Apologies were received from Cllr. Austin, County Councillor Davis, and District Council Patrinos.

08/07/21 Declarations of Member’s Interests

09/07/21 To approve and to sign the Minutes of the AGM held on 4th May 2021.

The minutes were signed by the Chairman as a true record.

10/07/21 Matters arising.


11/07/21 Casual vacancy for Parish Councillor

There was no progress on this matter apart from the possibility of holding a parish meeting in the near future with the PCT; partly to stimulate interest and as a parish get-together.

12/07/21 Parracombe Community Trust

/1 Progress on the village shop

The Chairman reported that there is a slight delay because of the need for a structural engineer’s report on the load-bearing components for the roof.

/2 Affordable housing project

The Chairman reported positive progress, that the architects have been appointed, the housing association has been appointed and that the funding is now in place. The committee is looking at the possibility of negotiating to acquire further land in case of need for further affordable housing and communal carparking and allotments.

/3 Village Hall

The Chairman reported that the insurance has now been sorted and that we need to look at duplication with the village hall and the possibility to lessening the Parish Council insurance premium. -Action Clerk

13/07/21 Planning applications (New 0)

Planning applications – pending (7)

/1 62/50/21/005

Location: The Ark, Road From Parracombe Lane Head To Rowley Cross, Parracombe, EX31 4RG

Proposal: Proposed siting of shepherd hut for holiday accommodation and construction of toilet block. – Refused permission

/2 62/50/21/006


Proposal: Proposed replacement agricultural building to be used for the rearing of calves.

Approved with conditions.

/3 WTCA 21/07


Proposal: Works to Trees in Conservation Area: removal of seven trees: 1,2,5: Horse Chestnut suffering heavily from bleeding canker and beginning to collapse (fell to ground level); 3: group of three ash with ash dieback (fell to ground level); 4: Sycamore/Beech with heavy structural decay (fell to ground level); applicants will replace all trees with appropriate species. – Approved

/4 WTCA 21/08


Proposal: Works to Trees in Conservation Area: Removal of two cypress trees (A,B) from south boundary; removal of one cypress tree (C) in middle of lawn; pruning and lateral reduction of Monkey Puzzle tree (D); removal of Noble fir from boundary. – Approved

/5 62/50/21/007


Proposal: Proposed construction of roofs over existing farmyard. – Approved with conditions

/6 62/50/19/013

Rowley Moor Farm, Parracombe, Devon

Proposed conversion of stables to one Local Needs Affordable dwelling. – Under consideration by Officers

/7 62/50/20/004

Location: Land in Field to the North of the A39 West of Holwell Wood, and Land on Access track to Rowley Barton. Proposal: Proposed reinstatement of railway line, creation of cutting and embankment previously removed together with new railway bridge. (Amendment to approved application ref 62/50/16/001) – Under consideration by Officers.

/8 Other planning matters

It was agreed that the Chairman, together with the Clerk, to draft a letter to the planning authority stating many of the points raised by the public during this meeting and all the letters the Chairman had received. – Action Chairman and the Clerk

14/07/21 Finance:

/1 Additional payments made since the last notification of the Agenda: –

Parracombe Community Trust Solar panels £2000.00

EDF Energy Pavilion £ 47.46

EDF Energy Pavilion £ 29.11

D J Hatherley Clerk’s salary for April & May £ 245.76

/2 Financial report from the Clerk

The Clerk drew the Member’s attention to total money that the Council now have – £5966.88, and that there will be no income until September.

/3 A proposal to close the Saving and the Business accounts from Lloyd’s bank and to have one general account.

This matter was to be deferred until the next meeting as Cllr. Austin was not present

/4 To update the Asset Register

It was agreed that all Members look closely at the Asset Register and that this item will be dealt with during the next meeting. – Action all Councillors

15/07/21 Roles and Responsibilities Reports if warranted.

/1 PROWS: Footpaths & Bridleways:

Cllrs. Cheetham reported that the footpath 7 below The Ark and was very boggy, even in dry weather, and that matter would be reported to the ENPA Rangers.

/2 Highways: Signage/drains/potholes and surfaces:

No report submitted.

/3 Trees and playing field equipment:

No report submitted.

/4 Emergency planning and snow warden:

No report submitted.

/5 Liaison with school and Church:

No report submitted.

/6 Website and publicity, communications:

No report submitted.

/7 Liaison with PCT:

No report submitted.

/8 Planning: noting applications contact for affected parties and applicants & LPA

As above (13/07/21)

/9 Finance:

As above (14/07/21)

/10 Human resources:

Cllr. Bastock reported that the Clerk is now due his annual review and she will be undertaking the task in the near future.

16/07/21 Defibrillators

The Clerk read out an email from Mr Peter Carling regarding the current status of the Heddon Valley defibrillator project.

“Having originally raised funds independently for the Heddon Valley defibrillator, Karen Farrington introduced us to Ashley Clarke who manages the Lyn defibrillator fund to explore cheaper purchasing options.

If all 3 defibrillators (2 for Parracombe and 1 for Heddon Valley) are purchased together, Ashley has secured a deal with SW Ambulance service which constitutes a saving of £800.00 per unit. 

This deal will allow us both to become part of the wider Lyn Defibrillator fund. This will mean that defib funds raised in future are “pooled” into the Lyn fund and that when the units need replacing in 4 years’ time they will be paid for in whole or in part by the Lyn fund depending on contributions made.

For simplicity, we can transfer the Heddon Valley payment £1200.00 inc VAT to the PPC and when the VAT is reclaimed, this £200.00 would be diverted to the Lyn fund. If there are any issues with this method, please let us know.

We understand that the deal on offer may not be open-ended, so some urgency is needed”.

The Council agreed, in principle, to this scheme but needed clarification of the ongoing costs over the next four years. Proposed by Cllr. Holtom, seconded by Cllr. Bastock and carried unanimously. – Action Clerk

17/07/21 Correspondence

The Clerk apologised for leaving our MP’s letter at home, but will scan it and circulate to all Members.

18/07/21 Update on the two-telephone kiosks

The Clerk stated that we have applied for the second telephone box and are awaiting confirmation. He also said that BT had still not cashed the cheque for £1, therefore, as six months has now expired, he will put it back into the Council’s account.

19/07/21 To confirm the date of the next meeting.

Tuesday 7th September 2021 in the village hall.

20/07/21 Items for the next agenda

As stated above.

The meeting finished at 21.10.

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