Minutes 23 July 2019
Meeting of Parracombe Parish Council held on Tuesday 23 July 2019 at 7.30pm in the Village Hall.
Councillors present: Cllrs. Holtom (chairman),
Mrs S. Bastock, Mr S Cheetham, K Mr Green and Mrs D Harding
Clerk: Mr D Hatherley.
Also in attendance: one member of the public and the Clerk
Minutes.
| Welcome and Introduction by the Chairman Introduction and welcome by the Chairman The Chairman welcomed and introduced the new Clerk, David Hatherley, to the Parish. | |
| 01/07/19 | Open Public Participation Session Nil |
| 02/07/19 | Policing |
| Closed Council session | |
| 03/07/19 | Apologies were received from Cllrs. Austin and Fawcett |
| 04/07/19 | Declaration of Member’s Interests Whilst one Member declared an Interest in the Village Hall project it was not deemed that it fitted into, ‘financial’, ‘family’ or ‘business’ criteria. |
| 05/07/19 | Minutes of the previous meeting The Minutes of the June meeting were signed as a correct record. |
| 06/07/19 | Matters arising The Chairman reported that he had attended the planning meeting concerning item 1 & 2 on planning applications below A Member asked if the County Council had been approached as to erecting dog fouling notices on the playing field. The Clerk was asked to check |
| 07/07/19 | Planning Matters |
| /1 | 62/43/19/005LB (Listed building) Birch Cottage, Martinhoe, Parracombe, Barnstaple, Devon Listed Building Consent for the conversion of first floor attached Shippon to form ancillary accommodation plus remedial works and alterations to dwelling. It was noted that provision had been given to bats and birds and therefore the Council supported the application |
| /2 | 62/43/19/004 Birch Cottage, Martinhoe, Parracombe, Barnstaple, Devon Proposed conversion of first floor of attached Shippon to form ancillary accommodation plus remedial works and alterations to dwelling. It was noted that provision had been given to bats and birds and therefore the Council supported the application |
| /3 | 62/50/19/009 Sunnyside Farm, Parracombe, Devon Lawful Development Certificate for the existing use of Sunnyside Farm as two independent properties. The Council had no objections concerning this Certificate and therefore the Council supported the application |
| /4 | 62/43/19/003 Springside, The Bay Apartments, Woody Bay, Parracombe, Barnstaple, Devon Lawful Development Certificate for the existing use of apartment as a residential dwelling. The Council had no objections concerning this Certificate and therefore the Council supported the application |
| /5 | Section 119, Highways Act 1980: Proposed diversion of public footpath12 (part) – Parish of Trentinhoe The Council were in favour of this diversion |
| /6 | Section 119, Highways Act 1980: Proposed diversion of public bridleway 1 (part) – Parish of Martinhoe The Council were in favour of this diversion |
| /7 | Section 119, Highways Act 1980: Proposed creation order: Parish of Martinhoe The Council were in favour of this creation order |
| /8 | Other planning matters The Chairman reported that the affordable housing application was progressing The Chairman also reported that following a site meeting an application by Mr And Mrs Swannick for their site at Bodley Lane was expected shortly. |
| 08/07/19 | Village Hall lease from PPC to PCT Matter of lease from PPC to PCT is in solicitor’s hands. |
| 09/07/19 | PCT Update (affordable Housing) It was noted that the PCT (Parracombe Community Trust) would be meeting tomorrow evening (24th July 2019) |
| 10/07/19 | Finance: |
| /1 | Payments due Additional payments made since the last notification of the agenda: Nil. The following cheques were signed Mr D Austin Postage stamps £14.65 South West Water For services to Toilet £38.73 |
| /2 | To agree accounts for June 2019 The Clerk reported that he had only received the accounts the previous day and hoped by the next meeting he will have a full insight into the present financial situation and a full report will be given |
| /3 | The bank reconciliation: Not completed The Chairman reported that Councillor Austin had completed the external audit and the Chairman signed them off during the meeting and that they would be posted off tomorrow |
| 11/07/19 | Bodley Lane – Large vehicles The Chairman reported that large HGVs had been using Bodley Lane and that was not designed for that type of vehicle use. It was noted that damage to property had been made and asked if the Council could put up ‘No HGV signs’ |
| 12/07/19 | Councillor Vacancy The Chairman announce that he had received written notification that Councillor Fawcett was to move out of the area. The Clerk was asked to put in motion the procedure to obtain a new Councillor |
| 13/07/19 | P.R.O.W. Updates in neighbouring parishes The Chairman reported that the Public Right Of Way between Lower Cowley and Kentisbury. Footpath, number 12 & 13, was in need of support and the Council gave their full backing to this project |
| 14/07/19 | Quotation for grass cutting The Chairman had received one quotation for the grass cutting of the village recreational area, which included the small children’s playground as well as the larger playing field, of £160 per cut. It was agreed to accept the quotation from Cut Above but limit the number of cuts remaining this season to four and that a further tendering exerciser would take place next year. |
| 15/07/19 | Agenda items for next meeting To revise the Standing Orders – Action Clerk to distribute a copy to all Members before the next meeting Roles and Responsibilities – Action Chairman to form a list of responsibility headings before the next meeting Wooden panels surrounding part of the tennis court – It had been noted that the panels surrounding part of the tennis court had been moved but were also in a poor state of repair. It was agreed to obtain a costing for new panels before the next meeting – Action Chairman Decoration of the village hall door and notice boards |
| 16/07/19 | To confirm the date for the next meeting Tuesday 3rd September 2019 at 7.30pm |
A member informed the Members that £1287 had been made the previous Sunday from The Open Garden Day. They were congratulated on this magnificent sum and were told that all money raised would be going to the Village Hall funds.
The meeting finished at 20.26
David Hatherley
(Clerk to Parracombe Parish Council)
