Minutes 4 May 2021

A virtual meeting of the above-named Parish Council AGM held on Tuesday 4th May 2021 at 7.30pm using Zoom as the internet meeting tool.

Present: – Cllr’s. Austin, S. Bastock, Cheetham and Holtom (Chairman).
Also, in attendance, County Cllr. A Davis, and the Clerk


01/05/21 The welcome
The Clerk welcomed all to the meeting and outlined the procedure.

Closed Council session
02/05/21 To elect the Chairman of the Council and to receive the Chairman’s Declaration of Acceptance of Office.
Proposed by Cllr. Austin and seconded by Cllr. Bastock and carried unanimously that Cllr. Holtom to be the Chairman for the next year. Cllr. Holtom duly signed the Chairman’s Declaration of Acceptance of Office.

03/05/21 Election of Vice-Chairman

Proposed by Cllr. Bastock and seconded by Cllr. Cheetham and carried unanimously that Cllr. Austin to be the Vice Chairman for the next year.

04/05/21 Posts of Responsibility

Posts were agreed as shown below.

/1 PROWS: Footpaths & Bridleways: – Cllrs. Cheetham & Bloore

/2 Highways: Signage/Drains/potholes and surfaces: – TBA

/3 Trees and Playing field equipment: – Cllr. Holtom

ROSPA Report

/4 Emergency Planning and Snow warden: – Cllr. Harding

/5 Liaison with school and Church: – Cllr. Harding

/6 Website and publicity, communications: – Cllr. Austin

/7 Liaison with PCT: – Cllr. Holtom

/8 Planning noting applications contact for affected parties and applicants & LPA – Cllr. Bastock

/9 Finance: – Cllr. Austin

/10 Human resources: – Cllr. Bastock

05/05/21 Declarations of Member’s Interests

Nil

06/05/21 Standing Orders with The Code of Conduct: To review, approve and adopt.
These were reviewed, approved and adopted and signed by the Clerk.

07/05/21 Financial Regulations: To review, approve and adopt.
These were reviewed, approved and adopted and signed by the Clerk.

08/05/21 Assets Register: To review, approve and adopt.
These were reviewed, approved and adopted and signed by the Clerk. However, it was decided to make this an item on the next agenda to update.

09/05/21 Risk and Assessment forms: To review.

It was agreed that the Clerk be instructed to identify areas that could be of concern and to find the appropriate risk assessment for the next meeting.

10/05/21 To approve and to sign the Minutes of the meetings held on 6th April 2021.

These were signed by the Clerk as a correct record.

11/05/21 Matters arising.

Nil

County Councillor A Davis was invited to address the meeting by the Chairman.

The County Councillors reported that by using the “zoom” platform she had managed to attend more parish council meetings than normal, and this also meant that her carbon footprint had been significantly reduced.

Cllr. Davis reported the following contributions to Parracombe during the year:

  • Grants found for a new dish washer for the village hall.
  • A grant for the play equipment in the children’s play area
  • A grant to the parish council for use of the zoom platform
  • Gully work had been started in the village as well as potholes filled.

The Chairman thanked her for her contribution to the village throughout the year.

12/05/21 Planning applications

Planning applications – new (5)

/1 62/50/21/005

Location: The Ark, Road From Parracombe Lane Head To Rowley Cross, Parracombe, EX31 4RG

Proposal: Proposed siting of shepherd hut for holiday accommodation and construction of toilet block.

It was noted that PPC had been contacted by a member of the public stating that there is a planning condition that was attached to the property (when renovated) that would prevent this application (believed to be on access and road safety issues). The meeting felt that if this condition is indeed present; that there have been no improvements to the road infrastructure that would justify removal of the original condition.

/2 62/50/21/006

Location: LOWER EAST MIDDLETON, PARRACOMBE, BARNSTAPLE, EX31 4PF

Proposal: Proposed replacement agricultural building to be used for the rearing of calves.

After general discussion it was decided to support this application providing the applicant follows ENPA policy.

/3 WTCA 21/07

Location: HEDDON HALL, PARRACOMBE, BARNSTAPLE, EX31 4QL

Proposal: Works to Trees in Conservation Area: removal of seven trees: 1,2,5: Horse Chestnut suffering heavily from bleeding canker and beginning to collapse (fell to ground level); 3: group of three ash with ash dieback (fell to ground level); 4: Sycamore/Beech with heavy structural decay (fell to ground level); applicants will replace all trees with appropriate species.

After general discussion it was decided not to object to this application but hoped that re-planting can start soon

/4 WTCA 21/08

Location: HILLSVIEW COTTAGE, PARRACOMBE, BARNSTAPLE, EX31 4QH

Proposal: Works to Trees in Conservation Area: Removal of two cypress trees (A,B) from south boundary; removal of one cypress tree (C) in middle of lawn; pruning and lateral reduction of Monkey Puzzle tree (D); removal of Noble fir from boundary

After general discussion it was decided not to object to this application and to rely upon the guidance of the appropriate ENPA Tree/Forestry Officer, but requested that the LPA consider the Monkey Puzzle for greater protection as a landmark tree in the Parish.

/5 62/50/21/007

Location: LOWER EAST MIDDLETON, PARRACOMBE, BARNSTAPLE, EX31 4PF

Proposal: Proposed construction of roofs over existing farmyard.

After general discussion it was decided to support this application providing the applicant follows ENPA policy.

Planning applications – pending (2)

/6 62/50/19/013

Rowley Moor Farm, Parracombe, Devon

Proposed conversion of stables to one Local Needs Affordable dwelling. – Under consideration by Officers

/7 62/50/20/004

Location: Land in Field to the North of the A39 West of Holwell Wood, and Land on Access track to Rowley Barton. Proposal: Proposed reinstatement of railway line, creation of cutting and embankment previously removed together with new railway bridge. (amendment to approved application ref 62/50/16/001) – Under consideration by Officers.

/8 Other planning matters

The meeting heard of the LPA assurances regarding ‘’robust evidence base following concerns voiced by parishioners about the discharge of conditions (relating to water supplies) and concerns for the L&BR Project generally in terms of climate emergency, carbon neutrality and nature recovery.

13/05/21 Finance:

/1 Additional payments made since the last notification of the Agenda: – Appendix A

A Cut Above Grass cutting £ 170.00

Slee Blackwell, Solicitors Professional charges (Pavilion) £ 1098.00

DALC Membership £ 70.00

DJ Hatherley Mileage £ 5.68

DJ Hatherley Clerk’s salary for February & March 2021 £ 245.76

DJ Hatherley Stationery £ 27.90

Mrs J Bennett EOY Internal audit £ 30.00

Slee Blackwell, Solicitors Professional services £ 450.00

A Cut Above Grass cutting £ 170.00

The Clerk pointed out that the invoice for £450 to Slee Blackwell had not been paid until a correct addressed invoice arrives. The Chairman said he would chase this item.

/2 End of year accounts. To be signed off by the Chairman. – Appendix B

The Chairman signed these off as a correct record.

/3 Chairman to sign the Bank reconciliation for the past financial year.

The Chairman signed these off as a correct record.

/4 Annual Governance & Accountability Return 2020/21 – Appendix C
The Chairman signed these off as a correct record.

Cllr. Austin proposed and seconded by Cllr. Bastock that the Council accept the accounts above as a correct record. Carried unanimously.

14/05/21 Casual vacancy for Parish Councillor

There were no further updates.

15/05/21 Parracombe Community Trust

/1 Progress on the village shop and present car parking situation

Cllr. Austin reported that the foundations had been dug and laid and that the wall structure was progressing. It is hoped to have a secure building by the end of July.

The latest share offer had raised £9,805

Cllr. Holtom reported that the PCT will have to look at the general car parking situation on the playing field and to discuss possible overnight car parking fees there and at the village hall.

It was noted that the PCT had requested a tree inspection regarding an Ash tree and uprighting (after bird-nesting) of some tree growth around the development area.

/2 Affordable housing project

The Chairman reported that a full update would be given at the next meeting but that further grants (for title search) had been received and further site inspections and visits by the Design Team were scheduled as were PCT committee meetings.

/3 Village Hall

It was noted that the surveys report had been received covering the element of necessary repairs and providing guidance upon the likely cost implications of revising kitchen, toilet and storage provision and layout amendments. This report would inform a community consultation. Grants for future proposals were being looked into as a way of raising the required funds.

16/05/21 Phone kiosks. Present situation and future
The Clerk was asked to contact a charity who will paint, and repair, the Station box owned by the community. The future of the Millpond biox was still uncertain (PPC have applied for community ownership -should the box be declared redundant).

17/05/21 VE Day 8th May 2021
No action to be taken for this year.

18/05/21 To confirm the date of the next meeting.
Tuesday July 6th at 7.30pm

19/05/21 Items for the next agenda

Nil

The meeting finished at 8.45pm

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